AR · Independent reference
AR 25-400-2 — ARMY RECORDS MANAGEMENT PROGRAM
AR 25-400-2: record definitions, recordkeeping, records retention. Explore the scope overview and open the official Army source.
Official Army source
GreenBook provides independent scope overviews and catalog metadata. The official source controls the text, applicability, changes, and status; check associated directives before applying policy.
What this publication covers
AR 25-400-2 addresses the Army Records Management Program. It is a practical starting point for identifying official records, understanding recordkeeping responsibilities, and locating retention and disposition guidance. A unit folder, a personal working note, and an official record should not be assumed to have the same handling requirements merely because they describe the same activity.
The verified contents distinguish record definitions, recordkeeping, retention, disposition, and records created during wartime or contingency operations. Personnel responsible for a unit's records can use those headings to orient their research before consulting the applicable schedules and systems. GreenBook is a personal productivity workspace, not the Army's official records repository; storing a note there does not fulfill a records-management requirement. AR 25-50 addresses correspondence preparation, while personnel records have their own references. These links help separate how a document is written from how an official record is maintained and disposed of.
- Record definitions
- Recordkeeping
- Records retention
- Disposition of records
- Contingency operations records
Who commonly uses it
Unit records coordinators, administrative staff, and leaders reviewing recordkeeping responsibilities.
Where to start in the official publication
These headings were checked against the linked edition's contents. Open the PDF and use its contents or find function; page numbering can differ by viewer.
- Chapter 4: Recordkeeping
- Chapter 5: Records Retention
Common questions
What Army regulation covers records management?
AR 25-400-2 covers the Army Records Management Program. Consult the official regulation and applicable records schedules for a specific record type.
Does saving a GreenBook note create an official Army record?
A personal workspace does not replace the prescribed Army records process. Identify the record and use the authorized system and handling requirements.
Publication details and freshness
- Publication number
- AR 25-400-2
- Publication type
- AR
- Issuing authority / proponent
- Department of the Army · CIO
- APD source status
- ACTIVE
- Publication date
- 2022-10-18
- Revision date listed by APD
- 2023-06-15
- Last source verification
- 2026-10-09
- Distribution
- A APPROVED FOR PUBLIC RELEASE; DISTRIBUTION IS UNLIMITED
APD change entries: 001 - 06/15/2023
Earlier editions replaced by this publication: SUPERSEDED AR 25-400-2, 10/02/2007; SUPERSEDED DA MEMO 25-51, 03/29/2017. This is edition history, not a claim that the displayed publication is superseded.
APD status and distribution evidence ↗Last verification records a manual source check. GreenBook does not automatically guarantee that no later guidance has been issued.
Related publications
Related GreenBook tools and guides
- Promotion point trends
Public research aid; monthly cutoffs and individual eligibility are distinct from the regulation.
- CONOP and MFR preparation guide
Organize correspondence preparation alongside AR 25-50.